All of us have overflowing to-do lists. If you are like me, you are constantly trying to manage what is on your list and what you have already done. Complicating the issue are tasks that you share with other co-workers. Often there is as much time spend on sending each other emails about your work as doing the work itself. Group cooperation can be a maddening experience. Its even tougher when you have multiple people that you are assigning tasks too and you want to keep up on their progress without coming off as micro-managing. So how do you overcome the Task Management monster? More importantly, how do you overcome it on the cheap? My hope is that this will be helpful to all you church planters out there trying to lead your emerging teams.
This year we have more volunteer leaders and staff than ever. Our teams at Green Hills Church seem to be continually expanding. Our ministry is growing and we are trying to all stay sane and on the same page. As we have been trying to figure out the group task managing problem I commissioned my Administrative Director, and good friend Ben Stewart to come up with a solution. What he has presented us is a task management software called Orchestra. You can check out their site at https://web.orchestra.com/#
Orchestra is completely free, has a mobile phone app and is very user friendly. You start by creating an account for each team member. It functions a lot like a Facebook Account. You then can assign tasks to other team members. They can accept or reject the task and you can see their progress. You can remind them to do the task by nudging them (a gentle reminder) or by sending them a note. You can also create subsets of tasks that are not shared globally so you can isolate your tasks to specific teams or even keep some of your tasks private.
The current drawback is that you cant upload and attach working documents and you can’t do file sharing between teams. But it is a great interface to use to communicate tasks and keep communication lines flowing.
So if you are interested you can sign up at: https://web.orchestra.com/#
If this is helpful spread the word!